Focus your energy. Master your time.
Get It Done
1-2-3 Get It Done: The Email Rule That Cuts Your Inbox Time in Half
sent by Joaquín Kosegarten | February 10, 2026
Every second counts, so let’s get right to it. 1 idea, 2 ways it saves you time, and 3 steps to Get It Done:
1 Idea
Check your email at only two set times each day, instead of opening your inbox whenever a new message arrives.
2 Ways it saves you time
1. Constant inbox checking forces your brain to switch tasks repeatedly, which slows your thinking and increases stress. Limiting email to two windows protects your focus so you finish real work faster.
2. When you process emails in batches, you make decisions faster and clear your inbox more efficiently. The brain loves patterns, and batching creates a rhythm that saves time.
3 Steps to Get It Done:
1. Decide on two times that fit your schedule, such as late morning and late afternoon.
2. Turn off all email alerts so you are never pulled in by a notification.
3. During each email window, respond, archive, or delete. No saving messages for “later.” Handle them once.
Conclusion
Your inbox should serve your day, not control it. Two simple check in windows remove distractions, speed up decisions, and help you finish work on your terms.
“I’m worried someone might need an answer quickly”
You can add a short line to your email signature explaining your response hours, which sets expectations and protects your focus.
As promised — 1 minute that can save you hours
Yours in Getting It Done,
Joaquin Kosegarten
Author of Get It Done
Creator of the 1-2-3 Get It Done Newsletter
P.S. If your inbox feels confused about your new routine, remind it that you are the boss now. 😎
Join Me
Thanks for reading. You can get more time saving tips in my popular email newsletter. Each week, I share 1 idea, 2 ways in which it saves you time, and 3 steps to put it into action immediately. Enter your email now and start saving time!
P.S. Want daily ideas to help you get more done in less time without burning out?
The Email Rule That Cuts Your Inbox Time in Half
About the Newsletter
1-2-3 Get It Done is a weekly 1-minute read trusted by busy professionals who want to achieve more in less time without burning out.
Each issue gives you 1 idea, 2 ways it saves you time, and 3 steps to put it into action immediately.